> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ahscampus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Planetary Session Management

> How to plan, schedule, and manage sessions using the Planetary dashboard

![Planetary Banner](https://cdn.discordapp.com/attachments/1401281198332051466/1451778035576471712/IMG_0162.png?ex=69476928\&is=694617a8\&hm=cad3f480d33cc3682b577890ba7b58bf3111e87b7bed278fce7b598e8c763d31&)

# 🪐 Planetary Sessions

<Note>
  **Streamlined HR:** Planetary allows you to manage staff activity, warnings, and sessions all from a single, unified dashboard.
</Note>

<Tabs>
  <Tab title="📅 Dashboard & Planning">
    <Info>
      **The Hub:** The Sessions page is your central command for organizing group activities.
    </Info>

    <CardGroup cols={2}>
      <Card title="Calendar View" icon="calendar">
        **Visual Planning**

        * View sessions by day (Mon-Sun)
        * Filter specific event types
        * Instantly see "No Sessions Scheduled" gaps
        * Quick access to create `+ New` events
      </Card>

      <Card title="Staff Oversight" icon="users-viewfinder">
        **Activity Tracking**
        Monitor staff performance alongside your schedule:

        * View Hosted Sessions count
        * Track Sessions Attended
        * Manage LOAs and Warnings
        * Search specific staff members
      </Card>
    </CardGroup>
  </Tab>

  <Tab title="⚙️ Session Setup">
    <Steps>
      <Step title="Basic Information">
        **Define the Core Details**
        Start by entering the essential info for your activity:

        * **Session Name:** Give it a clear title (e.g., "Weekly Training Session").
        * **Description:** Explain what will happen or special instructions.
        * **Session Type:** Select the category (e.g., Training).
        * **Game:** Choose the specific place (e.g., TESTING PLACE) where it occurs.
      </Step>

      <Step title="Scheduling Options">
        **Timing & Frequency**
        Configure when the session happens:

        * **Unscheduled:** Toggle this for one-time, immediate sessions.
        * **Scheduled:** Toggle this for recurring events.
        * **Frequency:** Choose Weekly, Bi-weekly, or Monthly.
        * **Repeating Days:** Select specific days (e.g., Mon, Wed, Fri).
      </Step>
    </Steps>
  </Tab>

  <Tab title="🛠️ Advanced Configuration">
    <CardGroup cols={2}>
      <Card title="Session Slots" icon="user-group">
        **Role Management**
        Define who can join and in what capacity.

        * **Host (Primary):** The main leader (1 slot, cannot be changed).
        * **Add Slot:** create additional roles like "Co-Host" or specific ranks.
        * **Limits:** Set specific available slot numbers for each role.
      </Card>

      <Card title="Automated Statuses" icon="clock">
        **Timed Updates**
        Create status updates that trigger automatically during the session.

        * **Status Name:** The message displayed (e.g., "New status").
        * **Time After:** Set the delay in minutes (e.g., 0 minutes for start).
      </Card>
    </CardGroup>

    <CodeGroup>
      ```text Example Status Flow theme={null}
      0 Minutes: "Session Starting"
      15 Minutes: "Locking Server"
      45 Minutes: "Session Concluded"
      ```
    </CodeGroup>
  </Tab>
</Tabs>

***

## 🚀 Management Tips

<Steps>
  <Step title="Utilize Views">
    Use the sidebar filters to switch between **Sessions**, **Top Activity**, **LOA**, and **On Track** views to get a holistic picture of your team's health.
  </Step>

  <Step title="Consistent Scheduling">
    For regular events, use the **Scheduled session** toggle with a **Weekly** frequency to automate your calendar and save time.
  </Step>

  <Step title="Clear Role Definitions">
    When adding **Session Slots**, clearly label roles like "Co-Host" to ensure staff members know their responsibilities upon joining.
  </Step>
</Steps>

<Tip>
  **Pro Tip:** Use the **Status** feature to automate your workflow. By setting a status to activate at "0 minutes," you ensure the session starts with the correct label immediately.
</Tip>